Taking Care of Ourselves & Each Other

Mental Health Resources at Stanford

Stanford
Graduate Life Office

GSPB 2023-24

2023 Graduate Student Programming Board (GSPB) & Graduate Student Programming Assistants (GSPA)

Table of Contents

Program Information

For the upcoming 23-24 academic year the Graduate Life Office will shift the Graduate Student Programming Board (GSPB) operations slightly by adding new positions that will make up the GSPB. This new position is Graduate Student Programming Assistant.

The GSPB mission remains the same. GSPB is a program that strives to improve social interaction between graduate students by organizing, sponsoring and coordinating social activities. GSPB brings together graduate students throughout campus.

The goals of GSPB are:

  • To provide regular interactions between graduate students by providing frequent, small to medium-sized events (movie night, game night, workouts etc).
  • To provide topical discussion forums on issues important to Stanford graduate students in intimate social settings (topics may include wellness, educational resources, academic topics that span multiple disciplines).

GSPB staff are hired by the Graduate Life Office and report to the Programming Team.

Eligibility

  • You must be a current matriculated graduate student.
  • You must be eligible to be paid for the full academic year (autumn-summer quarters). Admin Guide: Limits on Hours
  • You must be enrolled in all four quarters of the academic year (autumn – summer).
  • You may not have been found responsible or have an open investigation for serious university policy violations.

Compensation

If eligible, the compensation is a $1000 stipend per quarter (Autumn, Winter, Spring, Summer). Schedule is flexible but must fulfill position expectations. A GSPA schedule can be negotiated with the supervisor based on students’ academic commitments.

Position Time Frame

GSPAs are hired for an annual term of service from Autumn Quarter to Summer Quarter each year. GSPAs are also expected to host events during NGSO each year (the week before classes begin in Autumn quarter). Annual terms may be renewed based on performance.

Position Description

GSPAs are expected to develop and produce social programming for graduate students and be friendly and helpful resources for students interested in working with them to plan events:

  1. Develop and produce social programming for graduate students
    • Required to host or co-host 4 to 6 events per quarter that fulfill the goals of the GSPB
    • GSPAs will be assigned to categories of events.
      • Recreation and Wellness
      • Arts and Culture
      • Social Only
    • Manage marketing, event logistics, including scheduling, vendor selection, catering, event setup, and cleanup.
    • Attend planning meetings with GSPB team 3 times a quarter to develop and organize events and check-in meetings with Programs Team
    • Collaborate with other departments and organizations on campus to coordinate events and ensure they align with university policies and procedures.
    • Work with the Graduate Life Office team to establish event goals and budgets.
    • Provide feedback and recommendations for future events based on attendance and feedback from attendees.
    • Maintain accurate records and documentation of all event planning processes, including budgeting, event details, and vendor information.
    • Complete training sessions to stay informed of university policies and best practices for event planning.
  2. Being a helpful resource and of service to volunteer event hosts 
    • Recruit volunteer co-hosts and participants at New Graduate Student Orientation events
    • Respond to requests and ideas from volunteer co-hosts to discuss organizing and planning events.
    • Create an environment that encourages people from a wide variety of backgrounds and perspectives to connect, engage and make meaningful contributions to GSPB programs and events.
    • Provide event ideas, consultation, logistical support, relevant University policy information, and other general assistance as needed to support volunteer co-hosts. Assistance may be provided in person or over email.
    • Promote the GSPB program and encourage grad students to participate in planning events..
  3. Perform administrative responsibilities and tasks defined and assigned by GLO
    • Maintain the mailing list (gspb-members@lists.stanford.edu) including  sending out weekly list of events, moderating list communication, and accepting/denying subscriptions.
    • Offer feedback to assist in designing GSPB marketing materials.
    • Identify innovative opportunities to outreach to individual graduate students and community sub-populations who haven't engaged with GSPB programs.
    • Update GSPB web presence including updating the website (http://gspb.stanford.edu) as needed and the GSPB calendar on a weekly basis.
    • Offer feedback to the GLO Programs team on planning documents as necessary to reflect university policy and local and federal laws and student feedback.
    • Complete requests for reimbursements or submit financial transaction documentation in a timely manner.

 

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