Only Escondido Village residents are eligible for reservations. Each resident may only make one reservation per month. The reservations must be made at least two business days in advance of the event. Only one event can be scheduled per evening on weekdays and only two events per day on weekends and holidays.
Reservations may be requested for available hours Monday through Thursday from 9 am to 11 pm and Friday through Saturday from 9 am to midnight. Residents must clean thoroughly after their event and depart from the premises by closing hours. In accordance with the University Noise Policy, groups must be quiet after 11:00pm and with NO music after this time.
You may sign out the key from the Front Desk at the Graduate Community Center located at 750 Escondido Road. The GCC office hours are Sunday through Thursday 8 am to midnight and Friday and Saturday from 8 am to 1 am. You may sign out your key no earlier than half an hour prior to your event. Only the resident who reserves the common space is authorized to pick up the key. The reserving resident must leave their SUID until the key is returned to us. The resident may notify the GCC prior to the event date if they must designate someone as proxy to pick up the key on their behalf.
The key must be returned immediately after the event to avoid a charge. If the GCC staff is not in the office please deposit the key in the drop box in front of the office. IF THE KEY IS LOST, THE PERSON WHO RESERVED THE ROOM WILL BE CHARGED THE COSTS OF REPLACING THE LOCKS.
THE BUILDING (INCLUDING FURNISHINGS) AND OUTSIDE AREA MUST BE LEFT CLEAN. Furniture must be returned to its original location and must not be removed from the premises. Cleaning supplies are provided. In the Village Center they are located in the hall closet across from the restroom. In the Cottage Room they are kept in the closet next to the bathroom. A cleaning fee will be charged to the resident if the building is not left in satisfactory condition. Any costs incurred will be considered as a debt to Stanford University and registration holds may be applied. Failure to abide by these rules may jeopardize future use of any graduate residence common space and if incurred, CLEANING AND/OR DAMAGE COSTS WILL BE DIRECTLY CHARGED TO THE STUDENT.
The resident understands that any of her/his property that is placed in the EV common space will not be insured by Stanford’s Insurance carrier. The resident waives any and all claims against Stanford for injuries to persons or damage to property arising in any way, whether directly or indirectly, out of her/his use of the EV common space. The resident agrees to report any damage and to pay any costs to Stanford University arising from use of the property by the resident or by anyone with permission of the resident.
No money may be collected at any event in any EV common space without prior approval of the Resident Dean of Escondido Village.
If you are serving alcohol, you must adhere to the OSA alcohol safety guidelines http://osa.stanford.edu/publications/ppg/2005-2006/alcohol_safety.shtml An adult (21 years and older) must be present at all times in the EV common space during events attended by minors. No alcoholic beverages shall be sold. Alcohol cannot be served, or consumed by minors (under 21 years old) in the EV common space. Smoking is also prohibited in any of the EV common spaces.
If you are serving food and beverages please make sure to clean thoroughly so that there are no dishes, trash or food left behind after the event.
Should you require additional tables or chairs, you will need to rent them from Events and Labor Services. http://www.stanford.edu/group/eventservice/equipment/tablesandchairs.html